Total Rewards Lead

How You'll Make History Here…

The Total Rewards Lead supports employee attraction and retention through effective Canadian Compensation, Benefit and Pension program management, while ensuring legislative compliance. This role also supports T4 accuracy by providing Canadian year-end adjustments related to benefits, pension, fleet, etc.

What You Will Do…

(35%)

Compensation

• Monitors peer data and researches economic trends in order to prepare recommendations for salary structure movement and the annual merit budget.
• Performs compensation analysis (salary, structure and variable pay) by employee and role, comparing internally and against the external market. Makes pay equity and compensation design recommendations.
• Performs analysis and provides compensation recommendations to HR Business Partners.
• Completes key compensation and planning surveys as well as smaller ad hoc surveys. 
• Designs and reports on ad hoc compensation and policy surveys as requested by other HR members.
• Promotes and supports compensation programs and annual compensation process, including comprehensive data review, management of local process and support, including communication plan calendar.  These programs consist of Canadian Compensation Structure, Bonus Plans, Long Term Incentive, etc.
• Assists with compensation and company paid payroll benefit budgeting and annual analysis in partnership with Lennox and Manulife.
• Maintains Canadian policy, philosophy, forms and other documentation for Compensation programs.

• Maintains understanding of legislation and industry trends and best practices through market research.
• Reviews and maintains content on Company HR Portal (the HUB) for all areas of responsibility on a quarterly basis.

(20%)

Reporting & Government Filing

• Manages the T4 & RL-1 annual adjustment inputs for Canada, including coordination with vendor partners for fleet data, benefit data and pension adjustments and submission of adjustments to the tax team.
• In partnership with HR Business Partners, supports the T2200 execution process.
• Communicates to employees and supports the bonus tax shelter coordination with vendor partner and payroll.

• Provides Finance & HR with payroll reports and analysis.
• Identifies best practice opportunities, process gaps and system improvements.
• Supports the vendors with ad hoc requests

(10%)

Pension - RRSP & Savings Plan

• Educates employees, responds to inquiries, promotes and supports the Pension and Savings Plan Programs.
• Calculates biweekly Company Pension & Saving Plan contributions using Workday payroll deduction reports and prepares bank transfers requests.
• Prepares monthly pension interface reconciliation of eligible earnings for DB Pension to vendor.
• Sitting member on the Canadian Pension Committee Review Board
• Calculates and prepares the annual & ad hoc pension Summary of contributions forms (Form 7 including Defined Benefit, Defined Benefit Ancillary Plan and Defined Contribution Pension Plan) for vendor partners, pursuant to the Pension Benefits Act.
• Provides vendor partners with information, such as pensionable earnings, status confirmations, salary continuation end dates.
• Performs periodic reviews of Manulife Pension and Savings plan members to ensure accurate data maintenance by vendor.
• Performs annual audit to confirm pension contributions have been made correctly, including during periods of unpaid leave.
• Partner with Price Waterhouse Coopers (auditor) to review full annual pension audit to review for materiality.
• Maintains pension files, including annual filing based on original documents received from the DB Pension Centre.
• Supports integration file changes (incoming and outgoing) for Manulife.

(20%)

Job Documentation and Evaluation

• Manages Job Description writing projects and processes, providing support and guidance to HR Business Partners and managers.
• Maintains Job Description database, including documenting which versions of the Job Descriptions tie to Job Evaluations.
• In partnership with the HR Business Partners, maintains functional job summary documents which articulate the main differences between roles.
• Manages Job Evaluation process and documentation.  Evaluates jobs using points factor system, ensuring internal equity and compliance with Pay Equity legislation.
• Performs pay equity internal audits, formal declarations, employee postings and reporting. Supports pay equity external audits.

(15%)

Communication & HR Services support & administration

• Creates & maintains accurate Total Rewards portal/email content and employee communication related to Total Rewards
• Administer life insurance payout to pensioners
• Administer Sunlife monthly contributions
• Oversee and co-lead Benefit onboarding for new employees
• Monitor monthly benefits error report and correct issues
• Participates in Enterprise Year-End planning team to enhance services for the division.

  (100%)

Complexity & Scope

• hybrid role requiring the ability to solve problems within a broad area of knowledge
• provides expertise in the areas of compensation, job documentation, job evaluation and pay equity legislation
• provides expertise in the areas of Canadian payroll adjustments and reporting
• understands accounting and budgets in order to help ensure accurate payroll mapping to the accounting system and to trouble-shoot mapping problems
• key internal partners are the corporate compensation team, HR Services, systems and benefits, finance (Canadian Controller, Canadian Manager of Taxation and Treasury, Associate Accounting Manager - Compensation and Benefits (Corporate), audit team and general accounting support), payroll, HR Business Partners and people managers, HR Enterprise Workstream members
• key external partners are Canadian Compensation and Benefits Forum (CCBF) members, DB Pension Plan Trustee and Pension Centre, DC Pension and RRSP and Savings Plan provider, Government Agencies, Payroll Association

Who You Will Work With…

• This role reports into the VP, People & Culture - International
• This role will work closely with Manager, People & Culture and HR Generalist

What You Bring To The Table… (Must Haves)

• Bachelor’s Degree in business or HR Administration
• 4 years of experience in the areas of Canadian Compensation, Payroll tax and deductions, and pension plan support/International Experience is an asset.

• Certified Compensation Professional (CCP) or equivalent experience

It Would Be Great If You Have… (Nice to Haves)

• Emerging knowledge of Canadian Employment Standards
• Effective knowledge of Canadian Payroll Taxation rules and year-end reporting processes
• Effective knowledge of Canadian compensation programs, legislation & job evaluation

• Effective Pension Plan knowledge
• Effective knowledge of general accounting principles
• Emerging knowledge of HRIS system
• Effective reporting and data analytical skills using Excel
• Effective problem-solving skills
• Effective communication skills with different levels of internal and external organization
• Emerging influencing skills
• Ability to effectively manage multiple projects with set deadlines.

Working Conditions

Physical Demands:

Lifting/Lowering, Carrying, Pushing, Handling and Pinching (both hands), Wrist/Forearm, Fine Finger Movement, Reaching, Neck and Trunk Movement

Conditions of Work:

Office setting, works independently and cooperatively

Environmental Concerns:

Chair, Temperature/Climate, Lightning, Dust or Odors, extended periods of time sitting with the ability to move around and stretch frequently

Sensory Requirements:

Hearing, vision, reading, writing, speech, decision making, memory & numerical literacy

Mobility:

Sitting, Standing, Walking

The hiring salary range for the job posting is $110,000-$120,000.

This posting is for an existing vacancy.